The Erasmus+ programme is an EU programme for students within all academic fields who wish to carry out parts of their education at another European institution of higher education.

Aalborg University (AAU) has applied for and been awarded with an Erasmus Charter for Higher Education. This makes it possible for students at AAU to study abroad for free in Europe and to apply for a grant.

AAU has Erasmus+ agreements with about 350 higher education institutions all over Europe.

This page contains all the information which is special for studying abroad within the Erasmus+ programme. For all the general information about studying abroad with a partner university, please also read:

Study abroad with a partner university.

• You must be enrolled at Aalborg University (AAU) at either undergraduate or graduate level.
• You have completed at least the first year of your education when your stay abroad begins.
• The duration of the stay is between 3 – 12 months.
• A bilateral Erasmus+ agreement between AAU and the receiving higher education institution (where you will study) is available. Please note that the agreement must cover your study programmes.
• You can get a credit transfer for your study period abroad (i.e. it is approved as an integrated part of your study programme at AAU). You must apply for a pre-approved credit transfer via your Study Board.
• Stays from Spring 2024 or earlier: An 'Erasmus Learning Agreement for Studies' has been signed and uploaded to International Office's online system before your stay abroad.
• Stays from autumn 2024 onwards 'Erasmus Learning Agreement for Studies' will be an integral part of the Erasmus study period in Mobility Online.

To find the relevant Erasmus+ agreements you must do the following:

1. An Erasmus+ agreement MUST be signed by your Study Board - thus, you must search by your education when searching in our directory of exchange agreements.
2. When you have found an interesting university, you must click on the agreement and now you can tap on the "i" icon to get more information about the agreement.
3. When you have found the place you want to apply for you simply click 'apply' on the specific semester by clicking on the application icon (paper and pen).

Apply for an Erasmus+ study place

It is your responsibility to be covered by proper insurance during your stay abroad. Aalborg University (AAU) has no insurance, which covers students going abroad.

You must be covered in terms of the following insurances:

• Sickness/health (both physical and mental diseases)
• Liability
• Accident
• Baggage

When you go abroad to study with the Erasmus+ program it is a requirement that you are covered by at least health insurance.

Concerning the health insurance: If you are an EU citizen you may already have the blue EU Health Insurance Card, but please note the following:

The blue card gives you access to medically necessary, state-provided healthcare during a temporary stay in any of the 28 EU countries, Iceland, Lichtenstein, Norway, and Switzerland, under the same conditions and at the same cost (free in some countries) as people insured in that country.

The card is issued by your national health insurance provider.

The blue EU-health insurance card is not to be considered a travel insurance

It is important to pay attention to the fact, that the EU-health insurance card is not an alternative to travel insurance.

• It does not cover any private healthcare or costs such as a return flight to your home country or lost/stolen property,
• It does not cover your costs if you are traveling for the express purpose of obtaining medical treatment,
• it does not guarantee free services. As each country’s healthcare system is different; services that cost nothing at home might not be free in another country.

We recommend you contact your private insurance company (or the examples listed below) to ensure that you are covered according to the requirements of the European Commission:

www.dr-walter.com
http://global.ihi.com
www.studentsinsured.com/
www.aonstudentinsurance.com
www.caremed-travelinsurance.com

All Erasmus students are offered to complete an online language assessment to evaluate your language level prior to studying abroad.

How to take the language test

We will recieve a link to the assessment in your workflow in Mobility Online, when the opportunity opens up. The assessment takes approximately 40 to 50 minutes and consists of questions regarding e.g. grammar, vocabulary, and comprehension with a total of 70 questions.

The test can be taken by all students to be taught in virtually any European language.

The result of your language assessment does not prevent you from taking part in the Erasmus+ mobility. For Higher Education students, the results are not communicated to the receiving institution. The assessment is provided by the EU/Erasmus+ program and serves only to support students to develop their language skills.

Furthermore, you will be offered free online language course that can be followed during your mobility period.

It is also possible to follow a course in a language other than the one you have been tested in. It could be that you are going to the Netherlands on an study period and are going to receive instruction in English, but that you would like to get acquainted with the Dutch language.

This course is an offer, and you are not obligated to take it.

An Erasmus Learning Agreement (DLA) is a digital agreement between you (the student), AAU (sending institution) and the host university (receiving institution). In the agreement it is specified which courses you are going to attend during your exchange semester. The DLA is filled in and signed digitally through Mobility Online.

A complete and signed DLA is mandatory for Erasmus student and is also needed as documentation in regard to an Erasmus grant.

For placements in Fall 2024 and beyond:

Your 'Erasmus+ Learning Agreement' will become an integral part of your Mobility Online workflow and will automatically open when the time is right for that part of the process.

For stays in spring 2024 and earlier:

In case of questions please contact Trine Østergaard Vaagholt, International Coordinator, trn@adm.aau.dk  

ATTENTION! You must apply for an official pre-approval of credits with your Study board – a completed Erasmus Learning Agreement does not substitute the official pre-approval of credits.

If you have any questions for your digital Learning Agreement

If you have any questions about your DLA, please contact:

• Trine Østergaard Vaagholt, International Coordinator, trn@adm.aau.dk.

When you apply for an Erasmus+ study place at an Erasmus+ partner university can apply for a grant provided that you apply within the deadline. This is done in the application form when you apply for an Erasmus exchange place.

The application deadline for a grant is 1 March for stays in the Autumn semester and 1 November for stays in the Spring semester.

You can still be considered for a scholarship after the recommended deadline if funds are still available.

All about the Erasmus+ grant

Fewer Opportunities top-up

In the Erasmus+ programme, a certain group of students can be awarded an extra top-up with the grant. The Fewer Opportunities top-up is 250 Euros per 30 days. For eligible students, this top-up is added to the ordinary Erasmus+ grant.

Students in the Fewer opportunities category

• Students with functional impairments, chronic or treatment-requiring disorders (applies to both mental and physical disorders as well as learning difficulties)
• Students with civic duty or called up for service in the Reserve (the civic duty or service in the Reserve itself must require attendance in Denmark during the same period as the student's Erasmus+ mobility)
• Students who are dependents or resource persons. It can be as parent, adoptive parent, carer for a sick family member, mentor, or support person. It is not a requirement that children be taken along on the Erasmus+ mobility

Information and application

More information is available on the Ministry of Higher Education and Science website (only in Danish). 

Contact Erasmus+ Coordinator Sara K. Engstrøm ske@adm.aau.dk  if you want to apply for the Fewer Opportunities top-up or if you have any questions.

Do your expenses exceed the Fewer opportunities top-up?

If you have expenses related to your special needs, that exceed the top-up amount (Euro 250/DKK 1.860 per month) there might be an option to apply for Inclusion Support via the Erasmus+ programme.  For more information, see below.

Inclusion Support

It is possible to apply for additional support – Inclusion Support - for Erasmus activities for students with physical or mental disabilities, or other health conditions that make participation in an Erasmus stay not possible without extra financial support.

Please note that the need must be documented, e.g. by the fact that you are entitled to SU disability supplement or by a medical certificate.

Examples

Examples that could be eligible for Inclusion Support according to individual needs, include but are not limited to:

• Adapted accommodation (here you can apply for the difference/price difference between regular student accommodation and, for example, special disabled accommodation or single room)
• Travel assistance
• Medical Attendance (Medical treatment, physiotherapy or similar abroad or Medical follow-up)

Please note that these must be expenses that are extraordinary in connection with the study abroad and must be expenses that you cannot cover in any other way.

If you are awarded Fewer opportunities top-up, it must be expenses that exceed 250 Euro per month.

Information and application

More information is available on the Ministry of Higher Education and Science website (only in Danish). 

Contact Erasmus+ Coordinator Sara K. Engstrøm ske@adm.aau.dk if you want to apply for Inclusion Support or if you have any questions.   

PLEASE NOTE

There is no guarantee of receiving the Erasmus+ Inclusion Support. The application is submitted by Aalborg University to the Agency for Education and Research (the national Erasmus+ agency), which will process the application and determine the grant.

The processing times is typically 3-6 weeks.

For stays in Spring 2024 or earlier:

When your Erasmus+ stay is coming to an end, there are several things for you to remember.:

1. Have the "Certificate of Attendance" signed by the partner university. 
2. Answer the online survey: Erasmus+ Participant Report. A link is sent to your AAU student email.
3. Hand in your Transcript of Records from the partner university to your secretary/Study Board and the International Office (IO).

Both the Learning Agreement and the Transcript of Record must be uploaded to International Office's online system. 

NB! For students who received an Erasmus+ grant: If you fail to do the above-mentioned things, the International Office has the right to reimburse the grant.

The office is basically staffed Monday, Tuesday, Thursday 9-15, and Friday 9-14.

To ensure you get the best guidance, we recommend that you book an interview about your topic by sending an email to outgoing-student@adm.aau.dk.

Please state if possible, if you wish to go abroad outside or within the EU/EEA and if you need guidance on studying abroad or about a Project-oriented course (internship). 

Write if you prefer the guidance to be held physically, by phone, or via teams.

Shared email: outgoing-student@adm.aau.dk. 

Trine Østergaard Vaagholt (study abroad)

Tlf.: 9940 9656
Mail: outgoing-student@adm.aau.dk / trn@adm.aau.dk

Gitte Nørgaard Jensen (projectoriented course abroad)

Tlf.: 9940 7501
Mail: outgoing-student@adm.aau.dk / gij@adm.aau.dk

Kenneth Kiel Jensen (study abroad)

Tlf.: 9940 9650
Mail: outgoing-student@adm.aau.dk /kkjen@adm.aau.dk

Gitte Nørgaard Jensen (projectoriented course abroad)

Tlf.: 9940 7501
Mail: outgoing-student@adm.aau.dk / gij@adm.aau.dk 

Lotte Sølvkær (Erasmus outside EU/EEA)

Tlf.: 9940 9295
Mail: incoming-student@aau.dk / lso@adm.aau.dk 

Rikke R. Sørensen (Erasmus outside EU/EEA)

Tlf.: 9940 7576
Mail: incoming-student@aau.dk / rhs@adm.aau.dk 

We have collected important information for our partner universities at International Office at Aalborg University

Contact International Office

Outbound team

Trine Østergaard Vaagholt (outgoing students, Erasmus)
Phone: +45 9940 9656 / Email: outgoing-student@adm.aau.dk 

Kenneth Kiel Jensen (outgoing students, outside EA/EEA)
Phone: +45 9940 9650 / Email: outgoing-student@adm.aau.dk 

Sara Engstrøm (outgoing students)
Phone: +45  9940 2928 / Email: outgoing-student@adm.aau.dk  

Inbound team

Lotte Sølvkær (incoming students, Erasmus)
Phone: +45 9940 9295 / Email: incoming-student@aau.dk / internationaloffice@aau.dk 

Mette S. Thorvaldsen (incoming students, outside EU/EEA)
Phone: +45 9940 7512 / Email: incoming-student@aau.dk / internationaloffice@aau.dk  

Rikke R. Sørensen (Erasmus outside EU/EEA)
Phone: +45 9940 7576 /Email: incoming-student@aau.dk / internationaloffice@aau.dk  

Exchange Agreements

Gitte Nørgaard Jensen (Erasmus, within EU/EEA)
Phone: +45 9940 7501 / Email: exchange-agreements@aau.dk

Kenneth Kiel Jensen (Outside EU/EEA)
Phone: +45 9940 9650 / Email: exchange-agreements@aau.dk 

Head of team

Birgitta S. Madsen 
Phone: +45 9940 7504 / Email: internationaloffice@aau.dk / bsm@adm.aau.dk